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Frequently Asked Questions

Click on the links below for information about our birthday parties. We hope it will answer most of your questions, but do not hesitate to call ... 250-391-1814

Party FAQs
Things to keep in mind
Tips for the day of your party

 

Party FAQs:

Q. How long is the presentation?
A. The presentation is about 60 minutes long. This includes all of our awesome experiments, demonstrations, customizations and the take-home experiment.

Q. Is the party interactive?
A. Our parties are a mix of exciting science demonstrations and experiments. Our scientist will use volunteers for some of the experiments and some are hands-on for all the party guests. Each party includes an awesome take-home experiment for every child.

Q. How far in advance should I book the party?
A. We recommend booking 3 weeks in advance to get the time and day you are looking for.

Q: Do you have any themed parties?
A: All our themes revolve around science. In addition we offer themed parties such as "Pirate Party", "Spy Party", "Halloween Party" and "Winter holidays" party - each using science within the theme. If you have another party theme in mind, let us know - we can notify the Mad Scientist, and he/she will do his/her best to incorporate your ideas into the experiments and language that is used. 

Q: How much space is needed for the rocket launch?
A: The Mad Scientist will need a medium to large sized back yard or open space to launch the rocket. If you are not sure whether you have sufficient space, you can always add the rocket launch and then the Mad Scientist will assess whether or not it is safe to launch the rocket on the day of the party. You will not be charged for the upgrade if the rocket cannot be launched safely.

Q: Once I have scheduled my party, can I make changes to it later?
A: Yes, but any change to your party must be scheduled at least 5 business days before your party.

Q. Where do you hold your parties?
A. We come to your location. Most people do the party at their home; others will rent a space at a community centre or other place. We will bring all equipment and experiments to the place of the party, where-ever you decide to hold it.

Q. When will the Mad Scientist arrive? When should the guests arrive?
A. The Mad Scientist will arrive at least 15 minutes before the start of the presentation to set up. We recommend having your guests arrive 30 minutes before the scientist will start, to ensure that everyone is there for the presentation.

Q: Should I tip the Mad Scientist?
A: Often customers inquire about a gratuity for the instructor. At your discretion, the typical service percentage (10% - 20%) is customary. Please pay your Mad Scientist directly and do not include this amount in the balance due. 

Q. What do I need to have available for the Mad Scientist?
A. Our scientist will need a room that can be dimmed or darkened, with a buffet-style table (approximately 6-8 feet long) and enough floor space for the children to sit and watch during the presentation. Size of the room depends on the number of party guests. The scientist will also need access to water and electricity.

Q. Why should I be able to darken or dim the room?
A. All of our experiments are really cool, but some of our experiments are far more exciting if we can dim or darken the room! It heightens the overall effectiveness of the experiments. If we must, we can work in a space that can't be darkened as we are masters of improvisation. 

Q. Is there a deposit to reserve my party?
A. Yes, we require a $75 deposit to book your party. We accept Visa, MasterCard or e-mail transfer. Your deposit is fully refundable (less $15 processing fee) if requested in writing by email and received by Mad Science within 5 business days before the party.

Q. How do I pay for my party?
A. You can pay with credit card or e-mail transfer. You can also pay by cheque the day of the party. The Mad Scientist will arrive with your confirmation sheet with the balance due. Our instructor can collect your payment on site. Please make all cheques payable to Mad Science Vancouver Island.

Q. Is the party messy?
A. Our Mad Scientist is very skilled at keeping the experiments safe and contained. If your party includes slime making, we have the children do this in a location that is protected from spills such as a kitchen table or on a tile/linoleum floor. Although our parties require indoor space, slime-making can be done outdoors. Even though the polymer is made in a cup, a drop cloth safeguards against an indoor spill.

Q: Are adults/parents invited to observe the party?
A: Yes! Kids of all ages will enjoy our unique brand of fun, hands-on science. Should adults be present, we ask that they limit their involvement to observation only and that they respect our desire for silence during the entertainment. One of the best parts of Mad Science parties is that kids get to do most of the activities themselves. Any child who participates in the party activities, regardless of age, will be included when we calculate party participants.

Q: Can I have alcohol at a party at my location?
A: That is entirely up to you. As fun, hands-on science and inebriation usually do not mix very well, we ask that you excuse your drinking guests from the area in which we will perform. Likewise, it is our company policy that no Mad Scientist can drink prior to or during his interaction with children.

Q: What happens in the case of inclement weather? Will my party be canceled?
A: Mad Science does reserve the right to re-schedule programs due to inclement weather to preserve the safety of our staff & participants. We will contact you the day before your party if conditions are such that we cannot safely support your party. Should weather conditions deteriorate during the day of your party, your Mad Scientist will determine if we can support your party and will contact you directly. We realize your child's birthday comes around but once a year. We do everything in our power to ensure we do not disappoint a child on his birthday. Should your party be canceled, we will make every effort to reschedule as quickly as possible.

Q: How do I get in touch with Mad Science?
A: If you have any questions, please contact our office at 250-391-1814. We maintain normal business hours of 9:00 AM – 2:00PM, Monday through Friday. If you call any other time, please leave us a message. We will return your call ASAP. You can reach us via e-mail: info@madscienceisland.com

We do not give out contact numbers for our Mad Scientists.

We look forward to being invited to your party!
Start the booking process right now!

Call a Party Specialist at 250-391-1814 

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Some things to keep in mind when booking a Mad Science birthday party

1) Our Mad Scientist will come to the location of your party.  

2) We conduct birthday parties on any day of the week and at any time; however Saturday and Sunday are the most popular days. Therefore it is recommended that you book your party at least one month in advance. Also consider a Friday evening party. These are becoming increasingly popular.

3) We can accommodate any size group or budget. Call for details.

4) We have performed the entertainment at birthday parties in a huge variety of locations: family rooms, basements, garages, church social halls, restaurants of all kind, the mall food court, you name it! We can make fun science happen just about anywhere! However some locations work better than others for our unique brand of hands-on science.

Please keep in mind these few guidelines when considering a location for your party:

  • We require an indoor location with access to power and water. Some aspects of our parties like the take home project can be done outside, but it is best to plan to be inside for the duration of the party.
  • The ability to darken the area may enhance some of our demonstrations. We prefer to keep away from skylights and large bay windows. If your location has lots of light, please inform our staff when booking your party so we can make the necessary adjustments.
  • A location dedicated to just your party will be the best for your enjoyment.
  • As our shows are highly interactive and rely on numerous volunteers, we prefer a location where the kids can sit on the floor with room to move around and get up and down.

5) All of our birthday parties last approximately 60 minutes depending on the size of your party and the ages of the children (Pre-K Parties are 30-45 minutes in length). During this time, we will perform between 6 and 10 hands-on activities and demonstrations and make a take-home project for all the kids!

6) Since our parties involve hands-on, interactive activities, they are usually appropriate for children 5 and older, unless you are booking a Pre-K party which is appropriate for children ages 3 and 4. Regardless of age, anyone participating in the activities and making the take-home project will be considered when determining the number of participants and your cost.

7) It is best to book as soon as possible as our weekend party slots sell out quickly. When ready to book, just call our office and ask for our birthday party specialist. If it is outside of normal office hours, you can take advantage of our Party Request Form. Please note: when using this form your party will not be confirmed until Mad Science has provided you with a Mad Science Party Confirmation.

8) At the time of booking, we will send an e-mail with letter that confirms your party reservation. If we have not heard from you sooner, we will call you about 5 days in advance to re-confirm your information.

9) Your Mad Scientist will call and introduce him/herself, verify all information and obtain directions to your party site approximately 24 hours before your event.

Start the booking process right now!

Call a Party Specialist at 250-391-1814                                       

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Tips for the day of your party:

THE EASIEST PARTY EVER! There are no hassles, no worries and no mess for you as our Mad Scientist will arrive about 15 minutes early to set-up, will conduct the show and after the show will clean up leaving the party site exactly as he/she found it.

WHAT WE NEED: At your Party location, the Mad Scientist will need: an access to electricity and water, and a buffet-style table (approximately 6-8 feet long) for our equipment. An area where the kids can sit on the floor with enough room to get up and down is preferred. The ability to darken the area in which the presentation will take place may enhance some of our experiments.

QUIET IN THE LAB: The party is best presented in a quiet room with few distractions. We ask that you discourage toys, balloons and the serving of food while the instructor performs. If parents or adults stay and chat we would ask that they congregate somewhere other than where the Mad Science is being performed. Parents are welcome to watch the party.

ARRIVAL TIME: The Mad Scientist should arrive at your location approximately 15 minutes before the Mad Science Show Start Time. We ask that you separate the Mad Scientist from the children while (s)he prepares the equipment so the entertainment can start on time. To accommodate for any late arrivals and ensure your entertainment starts on time, we recommend that you tell your guests to arrive at least 30 minutes prior to the Mad Science Show Start Time.

PARTY TIME: The Mad Scientist will be ready to begin your party entertainment at the stated Mad Science Show Start Time. Should all your guests not be present at the stated party start time, the host may elect to delay the start of the party entertainment. If the party entertainment starts late, we may not be able to make up the missed time as the Mad Scientist may have another party to perform after yours.

PARTY LENGTH: The entertainment portion of all our birthday parties lasts approximately 60 minutes depending on the size of your party and the ages of the children. During this time, we will perform between 6 and 10 hands-on activities and demonstrations and make a take-home project for all the kids!

PARTY FLOW: The Mad Science entertainment can take place at any time during the course of your party, however we recommend that it be done first and followed by food. The entertainment portion of your party will begin at the start time that we have confirmed. Once our entertainment begins, the Mad Scientist will perform until our entertainment portion is complete. We will not be able to stop and accommodate another party activity like cake or presents so please plan the rest of your party accordingly.

NO MESS: Our Mad Scientist are very skilled at keeping the experiments safe and contained. 

PAYMENT: If a payment was not received prior to the party, the Mad Scientist will present you with an invoice upon completion of your event. The Instructors will collect the cheque payment on site. Please handle any gratuities separately.

ADJUSTMENTS TO THE PRICE: Many aspects of your party can be adjusted up to and including the day of your party. For instance, you will be charged for additional guests, however it is imperative that you are as accurate as possible in your estimated guests as we will pack your equipment based on those numbers. Please address these changes with the Mad Science office in advance or with your Mad Scientist the day of your event.

TIPPING: Completely at your discretion. Please pay your Mad Scientist directly and do not include this amount in the balance due.

YOUR OPINION MATTERS! Please take a moment, at your leisure, to provide our office with feedback on your experience. It is through these surveys that we ensure your Mad Scientist and your experience meets your expectations.

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